Selected Work · Dafina Brown

Selected Work

Learning & Development · Training · Operations · Process Improvement · Technology Enablement

I tend to come into situations where something isn't working the way it should. People aren't getting the information they need. A process makes sense on paper but falls apart in practice. Training exists, but people still don't know what to do. Or there's a tool that could make the work easier, but no one has figured out how to make it useful.

That's usually where I come in.

I figure out what's getting in the way, talk to the people closest to the work, and build what makes sense. Sometimes that's training. Sometimes it's a better process, clearer handoffs, stronger documentation, or a technology solution. Then I help people actually use it and improve it based on what happens in the real world.

The setting changes. The way I work doesn't: understand the problem, build what makes sense, and make sure it works for the people who have to use it.

Where I Usually Come In

Learning & Training

When people have been trained but still don't know what to do, I look at the gap between what was taught and what the job actually requires. Then I build training, tools, and follow-through around the way people really work.

Operations & Process Improvement

When work keeps getting dropped, duplicated, delayed, or handed to the wrong person, I find where the process is breaking and rebuild it with clearer ownership and handoffs.

Client & Partner Education

When the information is complicated but people still need to make decisions with it, I turn it into something they can understand, use, and act on.

Technology & AI Adoption

When a tool has potential but people aren't sure what to do with it, I help figure out where it actually belongs in the work, then build and teach a practical way to use it.

Selected Work
Case Study 01

Three Departments Were Talking to the Same New Hires. Nobody Had the Same Information.

Centria Autism
Sanitized professional case study

Recruiting, Onboarding, and Training were all communicating with new hires, but they weren't always working from the same information. Candidates could be told one thing by one department and something different by another. By the time the problem reached Training, we were spending time correcting information, tracking down missing requirements, and managing confusion that shouldn't have existed in the first place.

I traced the problem back to the handoffs. The departments didn't need another meeting. They needed a shared way to see what was happening, who owned what, and what candidates had already been told.

I built that system.

My role

I created the training section (an addendum) of the onboarding handbook, not the entire handbook, and I designed the process and tracking that coordinated Recruiting, Onboarding, and Training.

What I built

Green · Recruiting Blue · Onboarding Purple · Training Red · Unassigned

How the handoff worked

Recruiting/Onboarding flag missing items + deadline→ Deadline passes, no clearance→ Training pulls candidate, notifies them (cc Recruiting & Onboarding)→ Recorded as dropped, not failed→ Pulled list + reasons sent→ Final attendance count to the center (cc both)→ Any paperwork hold stays with Recruiting/Onboarding

How it was implemented

I trained the trainers on the system and showed Onboarding and Recruiting why it mattered. It became how Training operated, and the other teams adopted it once they saw it working. I kept it a living process that updated from their feedback.

Result

The process contributed to a 20% reduction in onboarding time and reduced the administrative work trainers were doing to clean up problems created earlier in the process. More importantly, new hires got a clearer, more consistent experience from the beginning.

Training OperationsProcess ImprovementProcess StandardizationCross-Functional CollaborationStatus TrackingAutomationStakeholder AlignmentContinuous Improvement
Case Study 02

Training Didn't End When the Class Did

Centria Autism · American Red Cross Instruction
Sanitized professional case study

I learned early that completing training and being ready to do the job are not the same thing.

At Centria, I trained new hires virtually and in person, developed learning materials, coached other trainers, and taught employees how to use proprietary systems and complete required documentation. But some of the most important learning happened after class.

How I approach learning

My approach to learning and development is grounded in what happens after the training, not just what happens in the room. If someone completed the course but can't apply what they learned when the work is in front of them, I don't consider the learning complete.

I design learning to move across modalities based on the material, the environment, and what I'm seeing from the learner. Sometimes the answer is better facilitation. Sometimes it's demonstration, practice, a visual reference, a job aid, coaching, or reinforcement after training. I don't force every learner through the same experience simply because that's how the curriculum was originally built.

I use learner feedback, performance, and what happens in practice to determine what needs to change. The goal is learning that can transfer into the work, while the systems around it remain repeatable, adoptable, and scalable.

Training leadership

I also served as a lead instructor and facilitator in American Red Cross First Aid/CPR training and certification, including observing and evaluating instruction and supporting other trainers. I am a certified First Aid/CPR instructor through 2028.

On-the-floor coaching, first 90 days

During a new hire's first 90 days, I observed them doing the actual work, identified where classroom understanding wasn't translating into practice, and coached them in real time without disrupting the child's care.

That gave me something a quiz couldn't: a clear view of whether the training actually worked.

Technical assistance

I provided the practical follow-through, walking employees through systems, documentation requirements, workflows, and performance expectations until they could actually apply what they learned in real work.

Adult LearningTraining FacilitationTrain-the-TrainerCoachingTechnical AssistanceCurriculum DevelopmentTraining EvaluationWorkforce DevelopmentSystems AdoptionDocumentation & ComplianceVirtual Facilitation
Case Study 03

Most People Don't Need More AI Information. They Need to Know What to Do With It.

Dafina Consulting · Independent

I kept seeing the same problem: people were being given prompts, tools, and terminology without enough understanding of how to think through what they were asking AI to do.

So instead of creating another list of prompts, I built a learning system around the part I thought was missing: context, structured thinking, and practice.

That became AI Made Simple, along with a book, workbook, Prompt Tree, AI Power Stack guide, assessments, visual resources, and custom GPTs people could actually interact with.

I designed the material for people with different levels of technical comfort and different ways of learning. The goal wasn't to make people sound knowledgeable about AI. It was to make them capable of using it.

Audience

Learners with different cognitive, technical, and learning needs, from nontechnical beginners to teams adopting new tools.

What I designed and built

Tools

Instructional design, Canva, video editing, storyboards, Kahoot, Quizlet, and AI.

Evidence

The work itself, published and in use. Full versions of the book, workbook, and guides are protected; covers and samples are shown here.

Instructional DesignCurriculum DevelopmentAdult LearningWorkshop DevelopmentAssessment DesignFacilitationKnowledge TranslationDigital LearningTechnology Enablement
Case Study 04

The Work Wasn't Just Running the Operation. People's Lives Were Attached to the Details.

Choice Independence, LLC
No client-identifying information

For roughly a decade, I helped operate and grow a human-services organization serving people whose housing, healthcare, income, employment, and daily support could depend on getting the details right.

That meant operations couldn't be separated from people.

I recruited and managed staff, oversaw residential operations, held approximately $500,000 in budget and P&L responsibility, and helped double operational capacity. At the same time, I worked directly with individuals and families navigating SSI/SSDI, Medicaid and Medicare, supported employment, Social Security Work Incentives, documentation, and government agencies.

Sometimes the problem was operational. Sometimes it was a missing document. Sometimes it was helping a family understand a system they had never been taught how to navigate. My job was to figure out what stood between the person and the outcome they needed, then help move it forward.

Disability benefits & technical assistance

Person-centered advocacy

I participated in person-centered planning meetings and worked across clients, families, social workers, state agencies, healthcare providers, vocational programs, service providers, and insurance and funding requirements. The work often meant translating what an individual or family actually needed into the documentation, planning, advocacy, and stakeholder communication required to obtain or keep appropriate services.

Operational leadership

SSI/SSDISocial Security Work IncentivesTechnical AssistancePerson-Centered PlanningSupported EmploymentVocational SupportsMedicaid/MedicareClient AdvocacyStakeholder EngagementHuman Services OperationsStaff Development
Case Study 05

I Built a Method That Helped Turn a Pilot Team Into the #1 Team on the Floor

Rocket Mortgage
Sanitized professional case study

Rocket Mortgage was piloting something new: working with clients from third-party banking partners.

I noticed that answering objections wasn't enough. People needed information presented in a way that matched how they made decisions.

I researched the financial environment and what delaying certain decisions could mean for clients. Then I developed a repeatable way to acknowledge an objection, respond with relevant information, and pivot the conversation based on what the person actually cared about.

I learned to listen for clues in the first few seconds of a conversation: Does this person want facts? Options? An expert they can trust? Do they need to understand what they could lose by waiting? I adapted the conversation accordingly.

The method worked well enough that I taught it to the rest of my team.

My role

Account Specialist on the pilot campaign.

What I did

Result

Also at Rocket Mortgage: partnered with an internal technology team to test new software from an operational-user perspective, surface issues, and recommend workflow improvements; later, in Capital Markets, managed a book of third-party banking relationships and educated partners on products, pricing, and rate changes.

Evidence

No work sample. The materials became company property and are no longer accessible, so this is presented as a documented account of the work and its results.

Knowledge TransferPeer TrainingAdaptive CommunicationFinancial LiteracyConsultative CommunicationObjection HandlingNeeds AnalysisPerformance ImprovementPartner Enablement
Case Study 06

Before You Design the Service, You Need the Right Questions

SUN Catering
No client-identifying information

A catering client can tell you what food they like and still not tell you enough to design the experience they actually want.

I created a discovery process that went beyond menu choices. It asked about priorities, budget, presentation, dietary needs, what guests should remember, and where the client was willing to compromise.

Then I translated those answers into a clearer service structure: what was included, how changes would be handled, when payments were due, and what each side could expect.

The point wasn't to create more paperwork. It was to reduce ambiguity before ambiguity became a problem.

The discovery questionnaire I designed

A short, friendly intake that draws out the real brief instead of a vague "make it nice":

The service-agreement structure I outlined

Shown as a general, anonymized example of how I structure discovery and service terms. It is not legal advice and was not reviewed by an attorney, and it contains no client information. Presented as service-design work, not a completed event.

Client DiscoveryRequirements GatheringIntake DesignService DesignProcess DesignStakeholder CommunicationOperations
Case Study 07

How Do You Create Revenue Without Putting the Existing Community Behind a Paywall?

The Creative Space
Proposal & planning · not launched

The Creative Space already had free community gatherings. The opportunity I saw wasn't to start charging people for what they already had. It was to build something additional that could generate recurring revenue while protecting the accessibility of the existing community.

I developed The Forge, a proposed paid membership model with its own value proposition, benefits, operating structure, and revenue scenarios.

What I designed

Status

The concept has not been launched, so I don't present hypothetical results. It's included here because it shows how I approach a business-model question: protect what already works, identify what can create additional value, and design the operation around both.

Program DesignProposal DevelopmentCommunity DevelopmentBusiness ModelingStrategy
Builds

Things I've Built to Solve Things I Actually Care About

I build when I keep running into a problem and can't find quite what I'm looking for.

Some of those solutions are training materials. Some are frameworks, guides, workshops, or custom GPTs. I use tools like ChatGPT, Claude, Canva, and other technology to prototype, test, and improve them.

The technology isn't the point. What the person can do better because of it is.

Custom GPTs & tools

Ops Level Up, a custom GPT built by Dafina Brown
Ops Level Up
Career-strategy GPT: visibility, positioning, income
Emperor Era Coach, a custom GPT built by Dafina Brown
Emperor Era Coach
Check-in coach for ADHD & neurodivergent productivity
BPE, a custom GPT built by Dafina Brown
BPE
Brand voice & content generation

Emperor Era Coach, for example, factors in a user's mood and focus, challenges procrastination, and is refined through scenario testing of its tone and objectives. It is a productivity companion, not a clinical tool.

Curriculum & training materials

Custom GPTsPrompt DesignGPT Development & TestingInstructional ProductsGenerative AITechnology Adoption
Recognition

My custom GPT earned Second Place in Think Technologies' inaugural "Prompt It" Creator Competition in 2026, recognized for creativity, original thinking, and use of AI.

My formal work with generative AI began in 2023, when I completed Vanderbilt University's Prompt Engineering for ChatGPT program. Since then, I've continued building, testing, teaching, and finding practical applications for the technology.

I also developed Keep That Same Energy, a networking practice game submitted to the Black Tech Saturdays Creative Control competition after noticing a problem with how connections made in the room carried, or didn't carry, beyond it.

Vanderbilt University Prompt Engineering for ChatGPT certificate, awarded to Dafina Brown, August 21, 2023
2nd Place · Prompt It (2026)Vanderbilt · Prompt EngineeringCritical Thinking
How I Work

How I Think About the Work

I don't come in assuming everything needs to be rebuilt. Usually, it doesn't.

I start with the intended outcome, then look at the data, the user experience, and the people and teams closest to the work. I want to understand what's already working, what isn't, what's been missed or mishandled, and where the real friction is before I change anything.

From there, I look for the simplest solution that can produce the right result. Sometimes that's a new system. Sometimes it's fixing a handoff, changing how information is communicated, adapting the training, clarifying ownership, or making better use of something that's already there.

I keep the return on the effort in mind. A solution isn't better because it's bigger, newer, or more complicated. It has to justify the time, cost, and disruption required to implement it.

Whatever the solution, I want it to be repeatable, adoptable, and scalable, grounded in data and the experience of the people who actually have to use it.

Keep what works. Find what's getting in the way. Fix what matters. Build only what the outcome requires.

Diagnose→ Translate→ Design→ Implement→ Teach→ Improve

Diagnose

Figure out what's actually wrong before building something to fix it.

Translate

Make the complicated understandable without stripping away what matters.

Design

Build what the problem actually calls for, whether that's a process, training, tool, resource, or something else.

Implement

Get it out of the document and into the work.

Teach

Make sure the people using it understand not only what to do, but how to do it confidently.

Improve

Watch what happens once real people get their hands on it. Keep what works. Change what doesn't.

Capabilities & Credentials

Training & Learning

  • Training & Facilitation
  • Adult Learning
  • Instructional Design
  • Curriculum Development
  • Train-the-Trainer
  • Training Evaluation
  • Technical Assistance
  • Technology Enablement

Operations & Improvement

  • Process Improvement
  • Continuous Quality Improvement
  • Person-Centered Planning
  • SSI/SSDI & Work Incentives
  • Stakeholder Engagement
  • Workforce Development

Technology & Tools

  • Zoom · Microsoft Teams · Slack
  • Microsoft 365 · SharePoint
  • Google Workspace
  • Canva · Adobe
  • DocuSign
  • Salesforce · CareConnect
  • Power BI & Reporting
  • Custom GPTs · Generative AI

Certifications

  • Vanderbilt — Prompt Engineering
  • Vanderbilt — AI for Project Management
  • Google — AI Essentials · Introduction to AI
  • Anthropic — AI Fluency · Claude 101
  • American Red Cross — First Aid/CPR Instructor (through 2028)

Have Something That Should Be Working Better?

Maybe the process is messy. Maybe people aren't using the training. Maybe departments keep dropping things between them. Maybe you've invested in technology nobody quite knows what to do with yet.

Those are the problems I like.

If you're building something, fixing something, or trying to make good work work better, I'd like to hear about it.